Reservation Process & Information
Room and space reservations are available on campus ...
- Recognized UB Student Groups: may reserve space (in the Union) at no charge.
- University Departments/Groups: may reserve space (in the Union) at discounted rates.
- Non-University Groups: will be charged a fee for use of reservation space in the Student Union and Harriman Hall. Non-University groups may NOT reserve Classroom and General Campus Space.
- Completed "Space Request Forms" must be received by the Student Life seven business days in advance. For special set-ups and equipment needs, please confirm event with the Student Unions Events Coordinator at least ten business days before the event.
- Student Life will review all space requests on a "first come, first served basis." Only completed requests, which include a signature from the requesting individual, will be accepted for review.
- Use the forms page to access reservation forms.
Union/Harriman Rooms & Fees
Fee Disclaimer
*The Theater/Ballroom Union Assistants are $20/hr.
*DSA units may incur costs such as the Theater or Ballroom Union Assistants at a reduced rate.
- Floor Plans: PDF (1.5MB)
Student Union
| Room number | Capacity | Pictures | Floor plan | University Fees | Non-University Fees |
|---|---|---|---|---|---|
| Atrium | 100 | $100 | $200 | ||
| Student Union Lobby | 350 | Pictures | Floor Plan | $300 | $500 |
| 201 Theater | 350 | Pictures | Floor Plan | $200 + Theater Union Assistants | $500 + Theater Union Assistants |
| 210 | 75 | Pictures | Floor Plan | $100 | $200 |
| 215 Social Hall (Flag Room) | 175 | Pictures | Floor Plan | $100 | $200 |
| 250 | 20 | Pictures | Floor Plan | $75 | $125 |
| 306 | 20 | Pictures | Floor Plan | $50 | $100 |
| 317 | 20 | Pictures | Floor Plan | $50 | $100 |
| 330 | 105 | Pictures | Floor Plan | $100 | $200 |
Room 145 - Multipurpose Room
| Room number | Capacity | Pictures | Floor plan | University Fees | Non-University Fees |
|---|---|---|---|---|---|
| 145 A | 50 | Floor Plan | $50 | $200 | |
| 145 B | 100 | Floor Plan | $100 | $250 | |
| 145 C | 45 | Floor Plan | $50 | $100 | |
| 145 D | 30 | Floor Plan | $50 | $100 | |
| 145 E | 20 | Floor Plan | $50 | $100 | |
| 145 A&E or C&D | 100 | Floor Plan | $100 | $200 | |
| 145 A&B&E or C&D&B | 150 | Floor Plan | $150 | $250 | |
| 145 All Sections | 250 | Pictures | Floor Plan | $200 | $350 |
Harriman Student Center
| Room number | Capacity | Pictures | Floor plan | University Fees | Non-University Fees |
|---|---|---|---|---|---|
| 105 | 300 | $200 + Ballroom Union Assistants | $500 + Ballroom Union Assistants |
||
| Available hours: 8 am - 11 pm. Permitted events: cultural, dinners, performances, meetings, conferences, speakers, presentations, ceremonies, fundraisers, and awareness programs. | |||||
Additional Charges: all rooms are subject to additional set-up and clean-up charges:
| Charges | University Groups | Non-University Groups |
|---|---|---|
| Set-up Charges | $20/hr | $30/hr |
| Clean-up Charges | $20/hr | $20/hr |
| Extended Building Hours | $20/hr | $20/hr |
For banquets held in the reservation spaces, an additional fee may be assessed to cover the cost of carpet cleaning.
Billing Policy
Organizations are charged for use of Student Union space, equipment, and services according to the fee schedule presented in sections above. The Reservation Coordinator is responsible for billing the appropriate organization following use of Student Union facilities.
If a bill remains unpaid after the initial billing period, follow up statements are sent to the organization every 30 days thereafter. Accounts 90 days past due will lead to a suspension of the organization's reservation privileges.
